Petty Cash Manager Review (2026)From $3.50/mo Billed Yearly
By Daan Haket · Researched and written with an AI assistant · who does what
Without the Cloud sync add-on, your records live in the browser on each device: lose the phone without a recent backup and the data is gone, and a team cannot share one ledger.
small businesses that run an imprest petty cash float (shops, restaurants, site offices, clinics, schools) and want receipts, approvals and the VAT split in one simple app.
you need full expense management with corporate cards and reimbursements, or your accounting software already handles petty cash well enough.
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Pricing (2026)
✓ Pricing re-verified 2 Nov 2026
Petty Cash Manager has one app and four ways to pay, and every plan includes every feature. The difference is the billing term and the number of devices: Monthly is $7 a month on 2 devices; 3 months is $16.99 ($5.66 a month) on 3 devices; 6 months is $26.99 ($4.50 a month) on 5 devices; Yearly is $41.99 ($3.50 a month) on 6 devices.
Cloud sync, which keeps a shared copy on the vendor's EU cloud server so a team sees the same entries, is an add-on of +$3 a month on any plan. Plans renew automatically and can be cancelled any time; there is a 14-day free trial without a card and a full refund if you email within 14 days of any payment. The page also shows a launch offer: 50% off your first payment for the first 20 customers, until 18 November 2026. Plans change — always verify the live price on their site.
Category context: Financial Operations. Across the 11 tools in this category that we researched with a public US-dollar price, the median entry price is about $25 a month (lowest paid plan as listed, per seat where the vendor prices per seat). Petty Cash Manager’s entry price of $7 a month sits below that median. Compare pricing conditions in the Software Cost Atlas →
Vendor-confirmed: Stated on Petty Cash Manager's own offer page and confirmed in writing, 2 Nov 2026. Not tested by us at a checkout. Ends 18 Nov 2026 (the vendor gave no time or time zone).
What the pricing page doesn’t say
The licence is checked online about once a week. After the trial, existing entries stay viewable but adding new ones needs a paid licence. It is a small, single-purpose tool from a small vendor; check that it does what your accountant needs before moving your petty cash process onto it.
What Petty Cash Manager does
Petty cash app for small businesses: cash floats per custodian, receipt scanning, staff submissions with approval, automatic VAT or GST split and export files for Zoho Books, QuickBooks and Xero. Works offline in the browser.
Longer terms buy more devices
There is no feature tier to upgrade to; the choice is how long you prepay. Yearly costs $41.99, half the monthly rate over a year ($84), and raises the device limit from 2 to 6. Pick it once the trial shows the app fits, especially if several custodians or sites record receipts. Cloud sync is the real add-on decision. Without it, data lives per device in the browser and moving it means backup and restore.
If a manager and several cashiers need to see the same entries, budget the extra $3 a month.
How to actually use Petty Cash Manager
Open the app from the website and start the 14-day trial; no card is needed. It opens with sample data so you can see the flow; clear it with one click before you enter real receipts. Pick your country so the currency and tax rate fill in, then add each custodian with the float they hold. There is no app store: install it from your browser on a phone or computer and it works offline.
Because data is stored on the device unless you add Cloud sync, set up the password-protected backup in Settings early and keep a copy somewhere safe.
Distilled from Petty Cash Manager's own website, pettycash.getdailytools.com: the homepage, pricing section and FAQ, read on 2 November 2026. Petty Cash Manager is an affiliate partner of ours through Lemon Squeezy. We have not used the software ourselves.
Petty Cash Manager vs Shoeboxed, side by side
Each column shows the vendor’s own published entry price, read on the date shown. Entry prices can cover different services or units, so check what each one buys. We do not average them into a score.
Both names above are affiliate links: we may earn a commission if you sign up, at no extra cost to you. Neither changes what this table says.
The natural comparison is Shoeboxed — both turn receipts into bookkeeping data. Shoeboxed is a receipt-scanning service with mail-in paper digitization and plans billed per scan volume; Petty Cash Manager is narrower: it tracks cash floats per custodian, approvals and the tax split, and exports to Zoho Books, QuickBooks or Xero.
Frequently asked questions
How much does Petty Cash Manager cost?
Read on 2 November 2026: $7 a month on 2 devices, $16.99 for 3 months on 3 devices, $26.99 for 6 months on 5 devices, or $41.99 a year on 6 devices. Cloud sync is +$3 a month on any plan. Prices are in US dollars; VAT or GST is added at checkout where required.
Where is my data stored?
On your own device, inside your browser. Entries and receipt photos are only uploaded if you switch on Cloud sync, which keeps a copy on the vendor's EU cloud server. Without it, the vendor tells you to download backups regularly.
Does it work with QuickBooks, Xero or Zoho Books?
Yes, through files: from Reports you download a file made for Zoho Books (as expenses) or for QuickBooks and Xero (as a petty cash account statement) and import it in your accounting software.
Does it work offline?
Yes. Once opened or installed from the browser it works offline; it goes online to check for updates and to confirm the licence about once a week.
Can I cancel or get a refund?
Yes. Cancel any time from the link in your receipt email; the plan stays active until the end of the paid period. Email within 14 days of any payment for a full refund.
Is this a hands-on review of Petty Cash Manager?
This is a researched assessment, not a hands-on test — where we've used a tool ourselves, we say so explicitly. We name what each tool is good and bad at, and we earn a commission only if you sign up, at no cost to you.
- Read 2026-11-02 on pettycash.getdailytools.com, pricing section and FAQ; the page says prices are in US dollars, with VAT or GST added at checkout where your country requires it.
- A dated screenshot of that pricing page, kept on this site as the receipt.
Others in this category
Reviewed financial operations tools that share ground with Petty Cash Manager — comparable in what they do, not drop-in swaps:
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